Once your account is created you can start making facility reservations using ML Schedules. Click the icon to the left to reach the Login screen. The video below will further explain the reservation process as will the Community User Quick Start Guide:

 Making a Request Using ML Schedules (video)

Under Kansas law, the Board of Education has authority to allow public school buildings to be used by recognized community organizations whose activities are of general interest to the community and whose use of the school facility is for a community purpose. Reasonable charges to cover custodial and utility costs may be levied. 

1. Failure to follow KG/KG-R; General Regulations for Facility Use, will result in the forfeiture of the right of further occupancy. No tolerance for infractions of the contract provisions or board policy will be allowed. 

2.  All facility requests should be submitted to Shawnee Heights U.S.D. #450 via ML Schedules located at www.usd450.net/community/facility-rentals. 

3.  All facility requests, excluding elementary gymnasium requests, must be approved by the Shawnee Heights Board of Education. The board meets on the 1st and 3rd Monday of every month, excluding holidays. 

4.  Payment and all other required documentation must be submitted on or before 4:00 pm the business day prior to facility use. Once payment and documentation is submitted, final authorization will be granted in ML Schedules and the contract issued. 

5. Cancellation must be made one week prior to the date of reservation for the district to reimburse any fees paid. 

6. The issued contract shall be presented to the building custodian at the time admittance to the building is requested. Custodians have been instructed to grant admittance only to groups with an approved contract. 

7. The district reserves the right to cancel reservations because of unforeseen circumstances. Rental fees will be refunded for such cancellations. 

8. At least 25 percent of the group should consist of patrons of Shawnee Heights U.S.D. #450. Violation of this regulation may result in forfeiture of all remaining scheduled usage, all fees paid and may prohibit any future facility use by the party which signed the contract. 

9. The lessee may be required to obtain and pay for $1,000,000 of general liability coverage, including personal injury and property damage for all persons who use or attend activities in the facility under this agreement. The certificate of insurance should be submitted via ML Schedules. 

    

10.  In emergency situations, change of sponsorship must be arranged with the building principal of the facility prior to 4:00 pm the day of the rental. 

11.  At least one of the three adult sponsors specified in the agreement and one building staff member must be present at the facility for the duration of the rental period. 

12. Student groups must be supervised by an adequate number of adults to assure proper facility care and use. Supervisors of groups are required to remain in the building until all parties have left or been picked up. 

13.  All persons attending the activity shall confine themselves to the room(s) and corridors assigned for their use, not bring drinks into the gym, stay off the stage and equipment not requested for use during the activity, and depart the building at the prescribed time. Additional charges for extended time and use of property may be invoiced to the user when applicable. 

14. Tobacco, weapons (as defined by statute), prescribed controlled substances and intoxicating liquors, including beer and wine, shall not be used in the building or on school property either by individuals, the group, other participants, or others in attendance. 

15. No school furniture or equipment will be moved from the building in which it is located. 

16. Kitchen use may be authorized by the building administrator or superintendent when no suitable alternative is available. 

Facility Use Fees

The USD 450 administration reserves the right to contact you to reschedule or cancel an activity scheduled based upon school needs.

Certificate of Insurance: The User(s) is to take out and maintain a current policy throughout the term of this agreement a General Liability insurance policy with a reputable insurer, having an A.M. Best rating of A- or better, in which (a)  the School is indemnified in an amount not less than $1 million for any claims whatsoever (including injury to persons or damage to property) arising out of the use of the School premises by the User(s); (b) the School is named as an Additional Insured under the policy; and (c)  the policy or a certificate of insurance must be produced to the School prior to use of the facilities. User(s) and the School agree that any insurance policies procured by User(s) that provide benefits or protection for the School shall be primary and that any policies procured by School that might happen to provide protection or benefits to the School arising out of User's use of the School premises shall be excess.

Cancellation: The Shawnee Heights School District encourages the use of facilities by a variety of groups. However, the district discourages groups from reserving facilities and then not using them. This practice restricts other potential users from gaining access. Cancellations will be accepted by calling the Shawnee Heights District Office up to seven days prior to the event. Cancellations may also be accepted on an emergency basis with prior approval at the District Office. Cancellations due to inclement weather will be considered an emergency.

 Click the calendar icon below to see if the facility you want to use is available.